The procedure for placing orders and making bookings at Fedics Tygerberg has changed.
Effective 1 February 2016.
Please note that if a booking for February 2016 is made during January 2016 the new procedure will be applicable. The same applies to February 2016 bookings already made during 2015.
When a function is booked or an order is placed at Fedics Tygerberg an official Stellenbosch University order number must be supplied.
The order number is generated via the Central Computer System using program EAS500P (Purchase requisitions). The cost (quote) for the function or order (e.g. Milk) must be confirmed with Fedics and the actual cost loaded for the requisition. The status 2 requisition is then approved by Procurement and the order number is emailed to the user on an official order.
Creditor: 35891 FEDICS FOOD SERVICES (TYGERBERG)
Example:
The official order is then sent with the booking form to Fedics. Bookings and orders without the official order will not be valid.
The order number will be placed on the Fedics invoice and the invoice will be forwarded for your attention. To finalize the payment the following must be done:
- Record of receipt must be done on program EAS900P - Records of receipt (External purchase orders)
- The invoice must be signed by the cost centre responsible person or an authorized person. The signed invoice is then sent to Finance.
- Finance will only process payment if the above has been done. Please do not just file the invoice.
If you do not have access to Central Computers please contact your department's administrative officer. They will be able to assist you or refer you to an user that have access to the relevant cost centre(s).
The new procedure was communicated to Fedics and any queries may be directed to Franz Allers (Fedics - franz.allers@fedicsunit.co.za) or Lizette Robertson (Finance - lrobert@sun.ac.za).
