These days it's all about saving – saving money, saving the planet, saving reputation. What if we told you the right process and records management solution could help you do all three…and more.
The cost of doing business in a paper-dependent world is high. From accounting to Human Resources to student applications and all areas in between—imagine all the things you could save if our institution had the most effective processes fueled by the most relevant information. Things like:
- Resources – apply our people to more valuable activities while saving time and increasing job satisfaction
- Money – reduce the overhead costs of storing and pushing paper
- Your seat at the big table – champion a cost-effective solution that your executives will value.
Welcome to SUNREKORDS your Records Management Champions
SUNREKORDS is an acronym for Stellenbosch University Records Management (Rekordbestuur) which is also the name of the project that has been initiated to realise the document and records management vision for Stellenbosch University. Our document and records management vision is to attain an intelligent way of organising and finding information contained in records. In essence, this means having information you need to perform business functions, finding that information easily, and trusting that it is the correct version.
As a result, SUNREKORDS will bring about a new way of working with documents through the implementation of standard processes and supporting systems.
Three departments, namely; Finance, Legal Services and Student Applications have embraced the SUNREKORDS project, which is a pilot project before we embark on an institutional wide approach.
Stage 1 of the SUNREKORDS Program involves data collection of various physical and electronic document types, understanding business processes, storage requirements and archiving processes. Stage 2 of the project will focus on the business analysis in order to create a functional file plan that will support both physical and electronic (SharePoint) Records management.
Your SUNREKORDS Champions are:
Ms. Karlien Breedt (SU Archives) - <breedtk@sun.ac.za>
Ms. Emma Stander (Inbox Filing Solutions)
Ms. Leonie Roux (Inbox Filing Solutions)
Ms. Debbie Nieuwoudt. (Inbox Filing Solutions)
We look forward to sharing more information from our SUNREKORDS Project activities in the weeks to come. Happy Filing!
